Forest City Comicon

2024 Loading Instructions

 

Hello Exhibitors and Vendors!

 

We hope everyone is doing well and are excited for the coming event!  This email is your loading and setup procedures for this year’s Forest City Comicon, including a link to your table location and a show map at the bottom of this e-mail.

 

Load in times are Saturday, June 15 from 2PM-8PM and Sunday, June 16 as early as 6:30AM and continuing until 9:30AM (Event doors opens at 10AM on Sunday, June 16)

 

**ACTION REQUIRED** Please indicate on this form which day you plan to load in: https://forms.gle/Cg9m98XDEHtuV7rd8 this will help us ensure a smooth load-in depending how many exhibitors choose each day.

 

For those of you loading in the day before:

Although we will have security over night, we recommend that you do not leave money or very expensive items overnight and that you should prioritize setting up fixtures and perhaps leaving product in boxes until the morning. If you do set up product it is up to you to secure it with cloths and barriers. We are not responsible for any missing or broken items. It is strongly recommended that you have your own event insurance for that purpose. Forward Insurance or Pal Canada are two examples of companies that could provide that for you.

 

Please note your booth location:

  • Lower Level exhibitors may share the loading ramp leading down to the lower floor accessible from the rear of the building. (Loading Door B – rear of building)

  • Main floor exhibitors with easily carried setups or find themselves closer to the front doors on the layout may use the front doors to load in (Front door loading – main floor small displays only)

  • Main floor exhibitors can also use the loading doors at the back of the building leading directly to the stage floor. Note that the stage loading door is not at car level and some lifting may be required. (Loading Door A – rear of building)

  • Main floor exhibitors Please note that on the day of the event, the front doors will close to loading at 8:30 AM to allow the Food Trucks to move in front of the building and prevent the public from entering the building early. We ask any main floor exhibitors arriving after 8:30 to load in at Loading door A- rear of the building

 General Load In:

  • On Sunday, Vendors, Exhibitors, and guests may load into the venue no earlier than 6:30 AM. We ask everyone to be loaded in and be setting up by no later than 9:30am as attendees enter the building at 10am and all setup should be done at this time.

  • There is no set schedule for loading in: and we ask everyone to be mindful of how long their setup really takes and arrive with enough time to do so.  Arrive early for best results.

  • Please check in with a volunteer at one of the 3 entry points (front door, loading door A, and loading door B. Your vendor package containing your passes will be on your table. Volunteers will be on hand to assist with loading and directing exhibitors to their tables. Please bring your own carts for speedier loading.

When it is your turn to load in or load out:

  • Please do so quickly and move your vehicle to allow the next exhibitor to begin their work before setting up your tablespace.

  • Please do not block any underground parking exits or driveways of nearby establishments.

  • Volunteers will be on hand to assist you with bringing carts to your table if you wish for help.

Every vendor and exhibitor is asked to…

  • Please bring an adequate float

  • Keep your float safe and under watch

  • Please bring your own table cloths, and try to keep carts and boxes out of view during the show.

  • Stay open until 6pm (note the cosplay contest lets out around 5:30 pm and can lead to a last minute rush).  Exhibitors have reported to us in the past that the final 30 minutes of the show can be the most successful for them in terms of sales.

  • If you need assistance during the show speak to an event volunteer and if needed request an organizer.

 

Show Hours

10am-6pm

 

Your Table # and Location:

View your table # and location here: Exhibitor List & Table Numbers

Questions about table numbers and locations can be sent to [email protected].

 

Promotional Tips:

View a list of promotional tips and tricks to make the most of your day: see the exhibitor guide here.

 

Venue Info

Centennial Hall
550 Wellington St, London, ON N6A 3P9

Rear Building Access off of – Princess Ave.

Google Map Link to Venue:
https://www.google.com/maps/@42.9891471,-81.2465068,157m/data=!3m1!1e3?entry=ttu

3D Loading Area Map:
https://www.google.com/maps/@42.9898821,-81.2455381,65a,35y,214.51h,56.18t/data=!3m1!1e3?entry=ttu

 

Thank you, everyone, for your continued support of the show!  We look forward to seeing you on Saturday, June 24.

 

– Carol, Gord, Emmanuel, John, & the Just-Us League Team (Jeremy, Brad, Ian)
The Forest City ComiCon Team